Job Application Email Template (Singapore/SEA + Global Tone)
SEO Meta Title: Job Application Email Templates for SG & Global Jobs SEO Meta Description: Use our job application email templates to stand out. Covering subject lines, attachment wording, and 6 copy-paste samples for every career stage.
TL;DR
- Subject Line is Key: Include your name and the job ID to help recruiters find you.
- Keep it Short: The email is the "envelope" for your CV. Don't repeat the whole cover letter.
- Clear Next Steps: State that you are available for an interview and provide your best contact method.
The First Email: More Important Than You Think
When applying for a job, especially in competitive hubs like Singapore or Bangkok, the initial email you send is your "digital handshake." A messy or vague email can lead to your application being ignored. Using a professional job application email template can improve perceived professionalism and may help your CV get opened more quickly.
Recruiters are often swamped. You can Try in Email Improver to ensure your subject lines and greetings are perfect before you hit send.
Subject Lines That Actually Get Opened
- Job Application: [Job Title] - [Your Name] - [Job ID]
- Experienced [Job Title] applying for [Company Name] role
- Referral: [Referrer Name] for [Job Title] position
- Inquiry regarding [Job Title] opening - [Your Name]
- [Job Title] candidate with [Number] years in [Industry]
Before → After: Application Wording
Example 1: Mentioning Attachments
- Before: "I have attached my resume. Please find it attached." (Redundant and clunky)
- After: "I’ve attached my resume and portfolio for your consideration. They highlight my recent work with [Client/Technology]." (Informative and modern)
Example 2: Explaining Interest
- Before: "I want this job because it looks like a good company and I need a job." (Too honest/weak)
- After: "I am particularly drawn to [Company] because of your innovation in [Sector], and I believe my background in [Skill] aligns perfectly with your mission." (Aligned and professional)
Example 3: Availability
- Before: "Call me anytime." (Too casual)
- After: "I am available for an initial call this Thursday or Friday afternoon. Please let me know what works best for you." (Professional and proactive)
SG/SEA Tone vs Global Tone
Locally in SG/SEA, we often start emails with "To whom it may concern" or "Dear Sir/Madam." For global or modern tech companies, "Hi [Name]" or "Dear [Name]" is much preferred. Also, avoid the phrase "kindly revert" (read our post on kindly revert meaning) and use "I look forward to hearing from you" instead.
6 Copy-Paste Job Application Templates
1. The Standard Professional Template
"Dear [Hiring Manager Name], please accept my application for the [Job Title] position at [Company], as advertised on [Platform]. With [Number] years of experience in [Industry], I have developed a strong skill set in [Key Skill]. I’ve attached my resume and cover letter. Try in Email Improver for adjustments."
2. The Referral Template
"Hi [Hiring Manager Name], [Referrer Name] suggested I reach out regarding the [Job Title] role. I’ve worked with [Referrer Name] previously on [Project], and they believed my background in [Skill] would be a great fit for your team. Please find my credentials attached."
3. The "Experience-First" Template
"Dear [Hiring Manager Name], as a specialist in [Skill] for the past [Number] years, I was thrilled to see the [Job Title] opening. I have consistently delivered [Result] in my previous roles and am eager to bring this expertise to [Company]. My resume is attached."
4. The Creative/Portfolio Template
"Hi [Hiring Manager Name], I’m a [Your Role] with a passion for [Industry]. I’ve been following [Company]’s work on [Project], and I’ve attached my portfolio and resume to show how my design/creative style could contribute to your future success."
5. The Fresh Graduate Template
"Dear [Hiring Manager Name], I recently graduated from [University] with a degree in [Subject]. During my internship at [Company], I gained hands-on experience in [Skill]. I am eager to start my career with a reputable firm like [Company] and have attached my resume for your review."
6. The "Follow-up Inquiry" Template
"Hi [Hiring Manager Name], I submitted my application for [Job Title] last week and wanted to confirm it was received. I am still very interested in the role and am available for any questions. View pricing for more job search tools."
Job Application Checklist
- Is my subject line clear and professional?
- Did I address the recruiter by name?
- Have I mentioned where I saw the job ad?
- Are my resume and cover letter actually attached?
- Is the file format standard (e.g., .pdf)?
- Have I checked for Singapore-specific grammar issues (e.g., is noted with thanks rude)?
- Is my email short and easy to read?
- Did I include my phone number and email in the signature?
Related Reads
FAQ
Q: Should I apply via LinkedIn or via email? A: If both are options, applying via email can often feel more personal. However, if the job ad specifies a platform, follow their instructions. If you do email, make sure your job application email template is polished and professional.
Q: What if I don't know the Hiring Manager's name? A: Try searching on LinkedIn or the company website. If you still can't find it, "Dear Hiring Team" is better than "To whom it may concern." It feels slightly more modern and less like a legal form.
Q: How many attachments are too many? A: Usually, a resume and a one-page cover letter are enough. If you have a portfolio, send a link rather than a heavy file. Keep the total attachment size under 5MB to ensure it doesn't get blocked by email filters.
Q: Should I include a photo in my resume? A: In Singapore, it's common but not mandatory. For global companies (especially in the US or UK), it's often discouraged to prevent bias. Check the company's culture before deciding.